Payroll for union employees

1. Getting to the union page

1. 1Open Payroll and click the light blue PAYROLL FOR UNION EMPLOYEES tab beside New worker.
2. 2Union pay runs are saved in the same books as everyone else's — the taxes, W-2s and reports all include them. Only the setup and the overtime rules are different.

Use this page for anyone covered by a collective bargaining agreement. Everybody else stays on the regular Payroll page.

2. Setting up a union worker

1. 1Pick the worker at the top of the page. If they are new, add them on the Payroll page first.
2. 2Fill in the union name and local, the work classification (the trade and level on the agreement), the job and the cost code.
3. 3Enter the base rate for that classification.
4. 4Set the overtime rules for this worker: time-and-a-half after so many hours in a day, double time after so many hours in a day, and overtime after so many hours in a week. Your agreement tells you the numbers — EZMunny does not guess them.
5. 5Add the worker's recurring union items — dues as a percent or a set amount, plus anything else the agreement takes out.

Two workers on different agreements can have completely different limits. The rules are saved per worker, and you can still change them for a single pay run.

3. Entering the week and paying

1. 1Enter the hours a day at a time. Each day gets its own line with the date and the hours worked.
2. 2Have a paper time card? Use Read a time card — photograph or scan it and the worker, the dates and the hours are read for you to check.
3. 3As you type, the cards at the top show regular, time-and-a-half and double-time hours, and the gross pay, worked out from that worker's own limits.
4. 4Add a bonus, an extra payment or a one-off deduction if the week calls for it.
5. 5Check the figures and click to record the pay. The job, cost code, classification and local are saved with the record.

4. Benefit funds and remittances

1. 1Add each fund the agreement requires — pension, health and welfare, apprenticeship, vacation fund — with a rate per hour worked or a percent of gross.
2. 2Mark each fund as employer-paid or taken out of the worker's pay.
3. 3Pick any two dates and print the remittance report: what is owed to each fund, per union and local, with the hours it was figured from.

5. Certified payroll

1. 1On a prevailing-wage or public job, open the certified payroll report and choose the week-ending date.
2. 2It lays out each worker's seven days, regular, overtime and double-time hours, rate, gross, what was withheld and net pay, in the same order as the federal WH-347 form, with a signature line.
3. 3Print it, sign it and give it to whoever is collecting them on the job.

EZMunny prepares the figures. You are still the one certifying that the wages match the agreement and the prevailing-wage determination — check them before you sign.