Free payroll template โ fill it in and print
A printable payroll register for small businesses. Add each employee, enter their hours and pay rate, and the template works out gross pay, Social Security (6.2%), Medicare (1.45%), your withholding percentages and net pay โ plus totals for the whole pay period. Print it or save it as a PDF from your browser.
Shortcut: subscribe to EZMunny and it runs payroll for you โ taxes calculated on every paycheck, pay stubs printed automatically, and W-2 totals ready at year end. And remember, you can try it for free without a credit card.
This template is for general information and record-keeping โ it is not tax, legal or payroll advice. Check current rates and your state's requirements before relying on it.
Prints on the form below. Saved in this browser โ no account needed.
| Employee | Hours | Rate | Federal % | State % | |
|---|---|---|---|---|---|
Your business name
Payroll register โ pay period โ ยท pay date โ
| Employee | Hours | Rate | Gross | Soc. Sec. | Medicare | Federal | State | Net pay |
|---|---|---|---|---|---|---|---|---|
| Employee 1 | 40 | $20.00 | $800.00 | $49.60 | $11.60 | $80.00 | $24.00 | $634.80 |
| Employee 2 | 40 | $18.00 | $720.00 | $44.64 | $10.44 | $72.00 | $21.60 | $571.32 |
| Employee 3 | 32 | $16.00 | $512.00 | $31.74 | $7.42 | $51.20 | $15.36 | $406.27 |
| Totals | $2,032.00 | $125.98 | $29.46 | $203.20 | $60.96 | $1,612.39 | ||
Total gross payroll: $2,032.00
Employer match (SS + Medicare): $155.45
Total cash to employees: $1,612.39
How to run a simple payroll
- Start with gross pay โ hours worked times the pay rate for each employee, before anything is taken out.
- Take out the payroll taxes โ Social Security is 6.2% of gross pay and Medicare is 1.45%. You pay a matching amount as the employer.
- Take out income tax withholding โ federal and state amounts based on each employee's Form W-4 and your state's rules. The percentages here are placeholders you set yourself.
- Pay the net amount โ what's left is what the employee takes home. Keep the register so quarterly filings and W-2s are easy.
Skip the spreadsheet next time
EZMunny's payroll runs all of this for you โ it calculates the taxes, prints pay stubs and paychecks, tracks quarterly totals and builds W-2s at year end. Try it free for 7 days โ no credit card needed.