Free W-2 template — fill it in and print
A fill-in W-2 worksheet for small businesses. Enter the year's wages and withholding and the Social Security and Medicare amounts are worked out at the standard rates (6.2% and 1.45%), then print a clean copy for your records or to check against the official form.
Shortcut: subscribe to EZMunny and your W-2 totals build themselves all year with every paycheck — no adding everything up at tax time. And remember, you can try it for free without a credit card.
Important: this is a worksheet, not the official IRS form. Copy A of Form W-2 must be filed with the Social Security Administration on their scannable red-ink form or through their online filing system. Use this to prepare and check your numbers — it is not tax or legal advice.
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Form W-2 worksheet
Wage and tax statement — 2026
Not the official IRS form
b Employer identification number (EIN)
—
c Employer name and address
—
—
a Employee's social security number
—
e/f Employee name and address
—
—
1 Wages, tips, other comp.
$0.00
2 Federal income tax withheld
$0.00
3 Social security wages
$0.00
4 Social security tax withheld
$0.00
5 Medicare wages and tips
$0.00
6 Medicare tax withheld
$0.00
15 State
—
16 State wages, tips, etc.
$0.00
17 State income tax
$0.00
What goes on a W-2
- Box 1 — total taxable wages you paid the employee during the year.
- Box 2 — federal income tax you held back from their paychecks across the year.
- Boxes 3–6 — Social Security and Medicare wages with the tax withheld: 6.2% and 1.45% of wages.
- Boxes 15–17 — your state, the wages reported to that state, and the state income tax withheld.
- Deadline — W-2s go to employees and to the Social Security Administration by January 31 each year.
Let the totals build themselves
EZMunny's payroll adds up every paycheck as you go, so W-2 totals are ready at year end instead of hunting through a spreadsheet. Try it free for 30 days — no credit card needed.